Please read these rules and regulations and keep them in your files.  Read the entire application, sign it, and upload all required material.

The application must be submitted by 4:30 p.m. on June 18, 2024 or a late fee of $200 will be added to the application fee. 

1.   Care of Area: All exhibitors/vendors agree to keep their area in a clean and sanitary condition during the term of the event, and to restore the area to a thoroughly clean condition after the event.  All exhibitors/vendors having any throw-away materials and/or food must provide trash containers with plastic trash bags to be placed in a visible location in their vending area for public use. All bags must be sealed and placed in a designated area at the close of the event.

2.   Permits:  All exhibitors/vendors in the Royal Oak Cruise agree to obtain and pay for all necessary permits, including, but not limited to, work permits for minors and licenses (including Sales Tax and Use Tax), if applicable, prior to the beginning of the event. Any expenses incurred for such permits and licenses are in addition to fees paid to the City of Royal Oak.

A plan review is required for building permits and could take up to two weeks. 

NOTE:  The Oakland County Board of Health, Environmental Health Division (248-424-7190), requires licensing of all Oakland County food concessions. This permit must be obtained from them prior to the Cruise. The Health Department will conduct inspections during the Cruise.

3.   Authorization: All exhibitors/vendors agree to provide, at all times, the presence of an authorized representative who has the authority to make changes as may be directed by an official of the City of Royal Oak.  All exhibitors/vendors must display a Dream Cruise Special Event Permit at all times.

4.   Sub-Contracting: Exhibitors/vendors agree that there is no sub-contracting of space.

5.   Security:  Police officers will be on duty throughout the day. However, the City of Royal Oak and the Royal Oak Police Department assume no responsibility for loss or damage to your property.

All events must end by 9:00 p.m.

Diagram of proposed site set-up must be included with this application.

All exhibits/vending/events must take place on private property. No exhibit/vending/events may be set-up on public property or on the public right-of-way between sidewalk and curb. 

NOTE: If music is authorized, it must be directed away from residential areas. The volume will be turned down or off, if directed by the police.

Food or items that will be sold.

List all items. Vendors will NOT be allowed to vend any time not listed below or conduct any activity that is not specifically detailed in this application or rules and regulations.

NOTE: If your event incorporates a tent or temporary structure (i.e., stage or platform) larger than 120 sq. ft., please contact the building department for required permit(s) at (248) 246-3210.

A plan review is required for building permits and could take up to 2 weeks.

NOTE: The Oakland County Board of Health, Environmental Health Division (248) 424-7190. requires licensing of all Oakland County food concessions. This permit must be obtained prior to the Woodward Dream Cruise.

If alcohol is permitted, it may only be served from 11:00 a.m. - 7:00 p.m. and all alcohol must be removed from any outdoor cafe by 8:00 p.m.

Specifics

1. Application Deadlines

Applications must be accepted by 4:30 p.m. June 20, 2023. After the deadline a $200.00 late fee will apply. 

2. Insurance

All exhibitors/vendors conducting monetary transactions must submit proof of liability coverage for the term of the Royal Oak Cruise in the amount of $1,000,000 Each Occurrence, $100,000 Damage to Rented Premises (Ea occurrence); $2,000 Med Exp (any one person); $1,000,000 Personal & Adv Injury; $1,000,000 General Aggregate and $1,000,000 Products, Comp/Op Agg. Those businesses serving alcohol must also include a $500,000 Liquor Liability Rider.

Under DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS the policy must state: "City of Royal Oak, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees and volunteers are additional insured."

The CANCELLATION NOTICE portion of the Certificate of Insurance must read exactly as follows: "Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions."

In addition, the CERTIFICATE HOLDER must read:

"City of Royal Oak, ATTN: Chief of Police, Royal Oak, MI"

3. Payment of Fees

When you submit this application, it will be reviewed to make sure that all fields are filled in correctly. You then will receive a payment form in an email. Once you make payment, we will forward your application for the approval process. 

Certificate of Insurance shall be submitted with this application. All application fees are non-refundable.

4. Acceptance of Rules

I have read this form and the enclosed copy of the Rules and Regulations and, by signing this form, agree to abide by all rules and regulations set forth in these documents.

Click here to download and print the "Property owner authorization letter"

If approved, your permit will be available to pick up one week prior to the cruise in the City Clerk's office.